Constitution

Colorado State University-Pueblo STUDENT ALUMNI ASSOCIATION CONSTITUTION I. PREAMBLE The organization shall be open to all students who meet all reasonable established organization qualifications, and such qualifications shall not be based on race, religion, gender, creed, color, age, disability, sexual orientation, or veteran status (Vietnam Era and/or disabled) unless provided by law. This does not prevent “discrimination free” criteria for membership to be applied e.g., GPA, major, language facility. II. STUDENT ALUMNI ASSOCIATION The name of such organization shall be the Colorado State University – Pueblo Student Alumni Association, heretofore may be referred to as the SAA. III. MISSION STATEMENT The purpose of the Student Alumni Association is to promote the interests of the University; to foster a spirit of loyalty, common interests, cooperation, and fellowship while developing leadership skills for all students involved with the University, its Alumni Association and local businesses. The SAA shall also create potential job opportunities for its members through various activities offered separately and/or in conjunction with the Alumni Association or the University and its diverse elements; to assist in developing and promoting support for the Alumni Association; and to be the primary liaison between the students and the Alumni Association. IV. QUALIFICATIONS FOR MEMBERSHIP Membership in the SAA shall be open to all currently enrolled students at CSU-Pueblo. Voting privileges shall be restricted to “regular” membership, which shall be available only to currently enrolled CSU-Pueblo students. Occasionally, there may be ad hoc committees formed allowing CSU-Pueblo alumni and/or community leaders to participate for the overall advancement of the SAA membership, the organization, the Alumni Association and/or the university. V. EXECUTIVE COMMITTEE/ OFFICER DUTIES PRESIDENT: The President shall be a currently enrolled CSU-Pueblo student (must be taking at least six credit hours) and shall provide guidance, direction and support for the organization in pursuit of its goals and objectives. The President shall also have the specific powers to call a general or special meeting and be responsible for presiding over such meetings. The SAA President shall report directly to the Director of Alumni Relations. He or she will also help foster development and implementation of ideas and action plans to be presented to the SAA Board of Directors for various fundraisers and events to stimulate student/campus/community involvement. VICE PRESIDENT: The Vice President shall be a currently enrolled CSU-Pueblo student (taking at least six credit hours). The Vice President shall assume the duties of the President in the absence of the President. He or she will also help foster development and implementation of ideas and action plans to be presented to the SAA Board of Directors for various fundraisers and events to stimulate student/campus/community involvement. SECRETARY: The Secretary shall be a currently enrolled CSU-Pueblo student (taking at least six credit hours). The Secretary shall keep an accurate record of all formal proceedings. The Secretary shall be responsible for notifying all active members of all meetings and provide copies of the minutes of the previous meeting to all members present at each meeting. The Secretary shall maintain a current membership registry of all members in the SAA. The Secretary and the Treasurer may be one in the same. He or she will also help foster development and implementation of ideas and action plans to be presented to the SAA Board of Directors for various fundraisers and events to stimulate student/campus/community involvement. TREASURER: The Treasurer shall be a CSU- Pueblo student (currently taking at least six credit hours). The Treasurer shall keep an accurate record of all transactions of the club. This officer shall collect dues where applicable, arrange for payment of debts and keep a current account of the financial status of the organization. The Treasurer and the Secretary may be one in the same. All financial transactions must be approved by the SAA Executive Committee and by the club sponsor. He or she will also help foster development and implementation of ideas and action plans to be presented to the SAA Board of Directors for various fundraisers and events to stimulate student/campus/community involvement. PUBLIC RELATIONS OFFICER(S): The primary Public Relations Officer(s) must be currently enrolled CSU-Pueblo students (taking at least six credit hours). The Public Relations officer(s) shall encourage recruitment and membership into the Student Alumni Association. The SAA Public Relations Officer(s) shall be focused on continued community involvement and obtaining business and community discounts for the CSU-Pueblo Students/Alumni Discount Program. The P.R. Office shall maintain an updated list of all participating merchants in the Discount Program. He or she will also help foster development and implementation of ideas and action plans to be presented to the SAA Board of Directors for various fundraisers and events to stimulate student/campus/community involvement. ALUMNI ADVISOR: In addition to the Alumni Director as SAA club sponsor, there may be an additional board member to serve on the Executive Committee of the SAA in an at large/alumni advisory capacity. Alumni Advisor must be an alum of CSU-Pueblo, and may be appointed by the Director of Alumni Relations. He or she will also help foster development and implementation of ideas and action plans to be presented to the SAA Board of Directors for various fundraisers and events to stimulate student/campus/community involvement. VI. ELECTIONS No officer may serve more than two consecutive terms (four semesters). Elections shall be held each fall semester prior to the conclusion of that term. Nominations shall come from the membership or from the club sponsor at a regular or specially called meeting. New officers shall be determined by a majority vote of the membership present. In the case where officers’ posts become vacant due to a cause other than termination by board vote, replacement shall be according to the normal procedure: nomination and majority vote. VII. TERMINATION OF OFFICERS/DIRECTORS a. The current SAA Board of Directors by affirmative vote of two-thirds of all members of the Board may suspend or expel an officer or member of the Board for cause. “For cause” is conduct which constitutes willful or wanton misconduct, willful or wanton neglect of duties, intentional injury or criminal act causing damage to the person or property of others, or as misrepresentation of the SAA thereby unbecoming to the individual, the organization and/or the university. b. Said member may have the opportunity to appeal the decision to the board at the next regularly scheduled SAA board meeting. The board will then discuss and vote for said member’s reinstatement. c. In the event an officer has been called for removal by the membership of the SAA, a statement of charges must be presented to the club sponsor to determine “for cause.” Said officer may be called on to respond to the charges, and may appeal if necessary. VIII. CLUB SPONSOR The SAA shall be sponsored by the Colorado State University – Pueblo Alumni Association and the current Director of Alumni Relations. SAA club sponsor need not be present at SAA meetings; however, all major decisions affecting the Alumni Association, the university and/or community relations must be advised and approved through the club sponsor first. IX. FINANCES All required financial transactions shall be conducted through the CSU-Pueblo Business Office. An account will be assigned to the organization once the charter has been approved. All financial transactions shall be recorded and records maintained by the club Treasurer, and must be approved by all members of the Executive Committee and the club sponsor. X. MEETING TIMES This organization shall meet at least once every two weeks, to be determined by the Executive Committee, beginning within two weeks of the start of the fall term and continuing throughout the year at this same regularity so long as this organization continues to remain chartered under the existing ASG guidelines. The decision to meet during vacation periods and/or summer semester shall be determined by the Executive Committee at a regular or specially called meeting. XI. QUORUM There is no minimum number of persons required to hold a Student Alumni Association meeting, however, a quorum of the registered membership is required in the event of a vote (meaning one more than half of the registered membership). XII. VOTING All official club decisions shall require a simple majority vote of the membership present at either a regular or specially called meeting provided a majority of the membership is present; with the exception of impeachment votes which require a ¾ vote plurality, and amendments which require 2/3 plurality. XIII. AMENDMENTS TO CONSTITUTION Amendments shall come from the floor at any regular or called meeting, provided a majority of the membership is in attendance. Amendments require: motion, second, discussion, 2/3 voting plurality. Said amendments shall be submitted to the appropriate ASG committee chair for feedback/recording.